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Executive Assistant - 2022 - Ozinga Ventures

Department: 100 - Admin
Location: Oak Brook Terrace, IL

*Oak Brook Location*

Summary:

Ozinga Ventures is a Chicago-centric single-family office started by the Ozinga Family. The primary responsibility of the Executive Assistant (EA) is to support the overall business of Ozinga Ventures and its employees, generally. Typical duties include performing administrative functions, handling information requests, running errands, scheduling and other office tasks as assigned.

Principal Duties and Responsibilities:

As an assistant in a family business, responsibilities will vary. Daily tasks will likely include, but not be limited to;

  • Providing administrative support to the President and Managing Director as well as to various colleagues as needed
  • Making travel arrangements
  • Event coordination/planning
  • Coordinating and scheduling meetings
  • Effectively communicate with portfolio company and prospect presidentís, executives, and their assistantís
  • Greet visitors and answer phone calls; direct to the appropriate parties or taking messages
  • Record, type and distribute meeting minutes
  • Read and analyze incoming correspondence such as memos, submissions, and reports to determine their significance and plan their distribution
  • Performing general office duties such as ordering supplies and maintaining records management database systems
  • Filing and retrieve corporate documents, records, and reports
  • Coordinating with vendors and periodically negotiate rates
  • Paying invoices and record office expenses
  • Owner-related responsibilities as assigned

Global Responsibilities:

  • Regular attendance and physical presence at work is an essential function of this position
  • This job may require additional duties not listed above and the employee may be asked to perform those duties to meet business needs

Qualifications:

Education/Specialized Knowledge/Professional Certifications:

  • High School Diploma or equivalent required
  • Bachelorís Degree preferred

Experience:

  • 5+ years administrative support preferred (executive and/or C-Suite)

Skills/Abilities:

  • Advanced Microsoft Suite
  • High-level of communication
  • This position requires someone who is a team player, organized, displays a positive attitude and is a self-starter. 

Ozinga is an Equal Opportunity Employer. We consider applications for all positions without regard to race, color, religion, creed, gender, veteran status, national origin, age, disability, sexual orientation, citizenship status, genetic information, or any other legally protected status.

 

 
 
 
 

 

 
 
 
 

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