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Executive Assistant

Department: Administrative
Location: Chicago, IL

We are looking for an Executive Assistant to support the Ozinga executives in the Chicago Region.  This role involves conducting research, preparing statistical reports, handling information requests, running errands and performing clerical functions, such as, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings and service for visiting executives and customers. Additionally, this assistant will manage the atmosphere and office organization and ensure that all required supplies are ordered and well-stocked.  

A typical day for an Executive Assistant in the Chicago Region would look like:

  • Provide administrative support to Chicago Region Executives and extending administrative support to various colleagues and office coworkers when needed
  • Make travel arrangements for executives 
  •  Type reports, memos, letters, and other documents using word relevant computer software 
  • Greet visitors and answer phone calls; direct to the appropriate parties or taking messages 
  • Record, type and distribute meeting minutes 
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution 
  • Open, sort and distribute incoming correspondence, including faxes and email  
  •  Perform general office duties such as ordering supplies and maintaining records management database systems 
  • File and retrieve corporate documents, records, and reports 
  • Order and maintain inventory of the Chicago Region office and break room supplies
  • Coordinate with venders the shipping, travel, and vending options, including rate negotiations and implementation, for package deliveries (inbound & outbound)
  • Perform other duties and errands as assigned 

You might be a good fit for this role if:

You communicate in a highly professional manner and possess a professional demeanor that focuses on service to customers and colleagues.  You have a commitment to excellence, have keen attention to detail, and display initiative in handling multiple projects in a fast paced environment where deadlines must be met.  Your comfort level and proficiency with Microsoft Office (Word, Excel, Outlook) is high in addition to work involving a phone, copy machine, and mail machine.  You are willing to be part of a team that works hard to do the right thing and are good at finding creative solutions to difficult challenges at times.

A few things that make this opportunity extra awesome:
  • We are growing and adding to our team - you'd get to be an integral part of this!
  • Ozinga offers a unique family environment where we believe in a healthy work-life balance
  • We offer health insurance, retirement savings offerings, and community service opportunities
 

 

  

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